How to plan the order of service with the whole team (without getting lost in the group chat)
- Author
- AdoraSync team
- Last updated
- Reading time
- 5 min read
- Planning
- Service coordinators
In many churches the order of service is scattered: one part in a group message, another in the worship leader's notebook and another in the media technician's memory. When something changes at the last minute, someone always finds out late. These are some practices that help the whole team arrive at the service knowing the same thing.
1. A single place for the program
The simplest rule is also the most effective: the order of service is written in one single place, and everything else (messages, printouts, notices) points to that place. That way nobody works on an old version.
2. Every part has an owner
Assigning one person per section (welcome, worship, prayer, sermon, announcements, closing) avoids the classic «I thought you were doing it». When the assignment is written in the program, it is also clear who to ask if something is missing.
3. Files arrive early, not on the stage
Videos, images and presentations should be in the program before rehearsal. Asking for them with a deadline and an upload link, instead of receiving them on a USB stick minutes before, takes a lot of pressure off the media technician.
4. Changes that reach everyone instantly
If a song changes at the last minute, the change has to show on the projector screen, on the singers' music stand and on the technician's phone at the same time. That is the difference between coordinating with messages and coordinating on a shared program.
How it works in AdoraSync
In AdoraSync the program is shared by the whole team: each section has its owner, each person signs in with their role and every change syncs in real time on every screen.
How to start today
Create your free AdoraSync account and build the program for your next service in minutes.
The step-by-step guide is in How to create your church service program.